REPORT OF THE AUDITOR-GENERAL TO PARLIAMENT ON THE FINANCIAL STATEMENTS AND PERFORMANCE INFORMATION OF THE NATIONAL MUSEUM FOR THE YEAR ENDED 31 MARCH 2007

REPORT ON THE FINANCIAL STATEMENTS Introduction

1. I have audited the accompanying financial statements of the National Museum which comprise the statement of financial position as at 31 March 2007, statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, and a summary of significant accounting policies and other explanatory notes, as set out on pages 33 to 56.

Responsibility of the accounting authority for the financial statements

2. The accounting authority is responsible for the preparation and fair presentation of these financial statements in accordance with the basis of accounting determined by the National Treasury, as set out in accounting policy note 1.1 and in the manner required by the Public Finance Management Act, 1999 (Act No. 1 of 1999) (PFMA) and the Cultural Institutions Act, 1998 (Act No. 119 of 1998). This responsibility includes:

          designing, implementing and maintaining internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error

 

          selecting and applying appropriate accounting policies

 

          making accounting estimates that are reasonable in the circumstances.

 

Responsibility of the Auditor-General

3. As required by section 188 of the Constitution of the Republic of South Africa, 1996 read with section 4 of the Public Audit Act, 2004 (Act No. 25 of 2004), my responsibility is to express an opinion on these financial statements based on my audit.

4. I conducted my audit in accordance with the International Standards on Auditing and General Notice 645 of 2007, issued in Government Gazette No. 29919 of 25 May 2007. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement.

5. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control.'

6. An audit also includes evaluating the:

          appropriateness of accounting policies used

 

          reasonableness of accounting estimates made by management

 

          overall presentation of the financial statements.

 

7. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Basis of accounting

8. The museum's policy is to prepare financial statements on the basis of accounting determined by the National Treasury, as set out in note 1.1 to the financial statements.

Opinion

9. In my opinion the financial statements present fairly, in all material respects, the financial position of the National Museum as at 31 March 2007 and its financial performance and cash flows for the year then ended, in accordance with the basis of accounting determined by the National Treasury of South Africa, as set out in note 1.1 to the financial statements, and in the manner required by the PFMA.

Emphasis of matters

I draw attention to the following matters: 10. Going concern

The museum's liabilities exceeded its assets by R8 566 000 at year-end. This matter was also reported in the previous audit report. It was furthermore noted that the museum realised a net deficit for the year under review. This resulted from the museum's retirement benefit obligations, as outlined in note 27 to the financial statements.

11. Basis of accounting (departures and deviations)

Contrary to the requirements of paragraph 50 of South African Statements of Generally Accepted Accounting Practice, IAS 16 (AC 123), Property, Plant and Equipment, the museum adopted a policy to write off all assets with a cost of less than R5 000 in the year it was purchased. Management deviated from this policy as to ensure fair representation in the financial statements.

OTHER MA TIERS

I draw attention to the following matters that are ancillary to my responsibilities in the audit of the financial statements:

12. Material non-compliance with applicable legislation Contrary to Treasury Regulation 16A3.1, the museum has not developed and implemented a supply chain management system. Cognisance is taken of the steps taken by management in developing such a policy.

13. Material corrections made to the financial statements submitted for audit

The following corrections were made to the financial statements:

(i) Disclosure of the total remuneration of the chief financial officer - R252 000

(ii) Correction of fully depreciated vehicles - R278 234 (iii) Reclassification of provisions - R1 858000

(iv) Correction of assets incorrectly written off - R190 801

OTHER REPORTING RESPONSIBILITIES

Reporting on performance information

14. I have audited the performance information as set out on pages 26 to 28. Responsibility of the accounting authority

15. The accounting authority has additional responsibilities as required by section

55(2)(a) of the PFMA to ensure that the annual report and audited financial statements fairly present the performance against predetermined objectives of the public entity.

Responsibility of the Auditor-General

16. I conducted my engagement in accordance with section 13 of the Public Audit Act, 2004 (Act No. 25 of 2004) read with General Notices 645 and 646 of 2007, issued in Government Gazette No. 29919 of 25 May 2007.

17. In terms of the foregoing my engagement included performing procedures of an audit nature to obtain sufficient appropriate audit evidence about the performance information and related systems, processes and procedures. The procedures selected depend on the auditor's judgement.

18. I believe that the evidence I have obtained is sufficient and appropriate to provide a basis for the audit findings reported below.

Audit findings

19. Contrary to the requirements of section 55(2)(a) of the PFMA, the museum did not report on the performance against all the predetermined objectives as per the strategic plan. Certain predetermined objectives were not reported on due to the fact that these were not relevant at the reporting date. This was due to the submission of the strategic plan before the commencement of the current financial year and the finalisation of the previous year's audit.

20. It was furthermore noted that policies and procedures followed by the museum with regard to the reporting on performance information were not formally documented and approved.

APPRECIATION

21. The assistance rendered by the staff of the National Museum during the audit is sincerely appreciated.

B J K van Niekerk for Auditor-General

Bloemfontein

31 July 2007

AUDITOR-GENERAL